"I just feel like I’m always doing something… but never getting anything done".

A few weeks ago, I was on a discovery call with a woman named Alexis—a 34-year-old marketing strategist with her own business, two kids, and a deep desire to finally scale her income to $10K/month.

But the first thing she told me was this:

“I just feel like I’m always doing something…But never getting anything done.”

Sound familiar?

She wasn’t lazy. She wasn’t unmotivated. In fact, she was working 10+ hours a day most days.

But her results? Stalled. Sporadic. Frustrating.

So we ran a full productivity audit together.And what we found was shocking—though not uncommon.

📉 Here was her old schedule (roughly):

Time	Activity
7:00–8:00 AM	Wake up, scroll phone, get kids ready
8:00–9:00 AM	Check emails + reply
9:00–11:00 AM	Work on client projects (distracted)
11:00–12:00 PM	Social media “engagement” (really, just more scrolling)
12:00–1:00 PM	Lunch + podcast
1:00–2:30 PM	Jump between Canva, emails, Asana, etc. (but getting little done)
2:30–4:00 PM	“Deep work” that got interrupted often.
4:00–6:00 PM	Errands, family stuff
6:00–9:00 PM	Netflix, emails, some more scrolling
9:00–11:00 PM	Guilt working on last-minute work, handling client phone calls, stress planning the next day

Busy? Yes. Productive? Not really.

She was drowning in activity—but starving for results.

So I walked her through the exact 4-step system we use inside Productivity Accelerator to transform chaos into clarity.

Let’s break it down 👇

✅ Step 1: Audit Her Schedule Like a CFO Would

We tracked every block of her time over 3 days.We broke tasks into:

• $10/hour tasks (emails, admin, Canva tweaks)

• $100/hour tasks (client work, strategy)

• $1,000/hour tasks (sales, partnerships, content creation)

Over 80% of her time was stuck in $10 tasks.

So we flagged every low-leverage task and assigned it a “delegate, automate, or delete” label.

✅ Step 2: Categorize and Prioritize Based on Goals

She said her #1 goal was to land 3 new clients/month and eventually launch a digital product.

But none of her daily actions reflected that.

We re-aligned her work around revenue-generating activities:

• 3x sales calls per week

• 3 content pieces that drive traffic to her offer

• 2 hours/week of client project deep work

• 1 block/week for product creation

Everything else? Moved. Batched. Trimmed. Simplified.

✅ Step 3: Redesign the Week for Flow + Focus

We color-coded her calendar and implemented theme days:

• Mon/Wed: Deep Work & Sales

• Tues/Thurs: Client Fulfillment & Content

• Friday: CEO day (review, plan, strategy)

• Weekends: OFF—non-negotiable

We also removed the “gray zone” hours—where she felt guilty for not working or relaxing—and replaced them with clear, scheduled breaks.

✅ Step 4: One Result Per Day

The final rule?

Every day needed one needle-moving outcome.

Just one.

This built momentum and motivation.

Within 10 days, she’d:

• Landed 2 new client leads

• Finished her first product outline

• Cut 9 hours of wasted time from her week

• Felt accomplished for the first time in months

The biggest shift wasn’t her tasks.

It was her clarity.

“Now I feel like I know what matters. And I’m finally doing it.” – Alexis

If you’ve been stuck in the same cycle—busy, tired, spinning your wheels—but not making consistent progress…

It’s not because you aren’t working hard.

It’s because your energy is going in too many directions without a system.

And if you want to break the cycle?

🎯 Join the 30-Day Deal Sprint:👉 https://www.productivityaccelerator.org/30-day-sprint

You’ll get:

• A full productivity and goal alignment audit

• A weekly action plan to hit your next milestone

• 1-on-1 check-ins, accountability, and tactical feedback

• And a guarantee: hit your goal—or you don’t pay

Let’s finally make your effort count.

Keep conquering, — Leviticus Rich